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PERSONAL INSTRUCTIONS 


TO THK 



WASHINGTON: 

GOVERNMENT PRINTING OFFICE. 

1874 . 


















INSTRUCTIONS. 


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> 


§ I. A diplomatic representative of the United States, on being com. Papers fur- 
missioned, will be furnished with the following papers: the^Unitedstatef 

1. A sealed letter of credence, together with an open office copy of 
the same. 

2. A special x^assport for himself and family. 

3. A list of the tUjilomatic and consular agents of the United States 
abroad. 

4. A letter of credit upon the bankers of the United States at London, 
whenever he is directed to draw his salary from that source. 

§ II. Having received, in addition to the above papers, his general 
instructions from the Department of State, he will x)roceed without de¬ 
lay to the seat of government to which he may be accredited, where he 
will establish his residence, and take possession of the entire property 
of the legation, if a Mission of the United States shall have previously 
existed there. On his arrival, he will communicate the fact to the Minister Duty of a min- 
for Foreign Affairs, or other official Diplomatic Organ of Govwninent, 
and request the appointment of a time and place at which he may be ad. 
initted to present his letter of credence. If he be of the rank of Envoy 
Extraordinary and Minister Plenipotentiary, Minister Eesident, or Com¬ 
missioner, and the bearer of a letter of credence addressed to the chief 
of the Government, he will, on asking an audience for the purpose of 
jiresenting the original in person, communicate to the Minister for For¬ 
eign Affairs the office copy of such letter furnished by the Department 
for that purpose. In performing the ceremonies connected with his 
official reception, as well as on other formal occasions, the diplomatic 
representative will be governed by the established usage of the country 
in which he is to reside, and the rules x>rescribed for representatives of 
his rank. 

§ III. The public interest, and the convenience of official intercourse c a r e of 
with dii)lomatic representatives abroad, require that ever^" successor to archives, 
a mission should be thoroughly acquainted with all the directions that 
may have been given by this Department to his ijredecessors ; with all 
that may have been done by them in their official cajjacity 5 with the 
communications they may have received from other sources, and with 
the answers thereto. It is therefore made the imperative duty of all 
diplomatic agents to i^reserve the archives of their missions with the 
utmost care. 

§ lY. All printed books delivered by the Department of State to a printed books, 
diplomatic agent, and those found by him at the legation, are to remain 
permanently with the archives thereof, and to be transferred, as the 
property of the United States, by him to his successor in office, or to 
such person as may be designated by the Department of State to take 
charge of them at the termination of his mission. 

§ Y. As soon as jiracticable after the arrival of a minister at the place inventory of 
of his destination, he will examine the archives and property of the p^opeHy^to be 
legation. If an inventory shall have been left by his i)redecessor, it returned to De- 
should be verified with the jierson from whom he may receive it, and 



6 


C o m Ill u n i c a- 
tions to tlie lega¬ 
tion. 


C o m m 11 u i c a- 
tions from the 
legation. 


Copies of all 
official or impor¬ 
tant correspond¬ 
ence to be for¬ 
warded to De¬ 
partment. 


Cipher. 


Form of d i s- 
patches. 


Register to be 
kept. 

Form of dis¬ 
patch. 


Synopsis of con¬ 
tents. 


anything else found belonging to the United States, and not con¬ 
tained in the inventory, should be added thereto, and a note made 
of such things as may be missing. If no inventory shall have been left, 
he must proceed to make one and verify it. In both cases the inventory, 
of which a copy must be sent to this Department, should be fairly 
written and filed in the legation. He loill also, as soon as his convenience 
■will 'permit, after arriving at Ms post, report to the Department the condition 
in ivhich he finds the archives and records of the legation. 

§ VI. Instructions from the Department, and all official or business 
communications and notes or letters to the legation from any other 
source, are to be indorsed with a short note of the contents, and filed 
in the legation. When they have acquired sufficient bulk they should 
be bound and jiroperly indexed. 

§ VII'. Every communication from the legation is to be fairly copied 
and indexed in proper books. This will include protocols of conferences, 
notes of official conversations, copies of correspondence, and every 
memorandum necessary to a full understanding of the history of the 
mission. It is deemed more consistent with the dignity of the Govern¬ 
ment, and more consistent with modern international intercourse, that 
the diplomatic representatives of the United States should use their 
national language in their official correspondence or instruments of dip¬ 
lomatic intercourse with the powers to which they may be accredited. 

§ VIII. The Department must be furnished, without delay, with copies 
of all correspondence with the Government to which the minister is accred¬ 
ited. All his conversations with officers of the Government to which he is 
accredited, having any material bearing on its relations with the United 
States, will be particularly noted, as soon after the conversations as 
possible, and a copy of these notes, or the substance thereof^ promptly 
communicated to this Department. All important official correspond¬ 
ence with consuls or others should in like manner be communicated. 

§ IX. The use of a cipher in cases where secrecy is important to the 
public interest is recommended. If there be none among the papers 
of the legation, the Department will furnish one. 

§ X. It has been found convenient, in the transaction of business in 
the Department of State, to have the official communications from mis¬ 
sions abroad bound up in volumes. To insure uniformity in this respect, 
all dispatches, (which must be regularly numbered in one series continu¬ 
ing through the mission,) and their accompaniments, should be written on 
paper of the same dimensions, viz, 13^ inches long and 8^ inches broad. 
For the convenience of binding, a margin of at least inch should 
surround the borders of the text. The written instructions from this 
Department exhibit an example of the kind of paper referred to. For 
the purpose of insuring regularity in the numbering of dispatches, a 
register should be kept in which their numbers and dates, and an indi¬ 
cation of subject, are to be entered at the moment they are written. 

§ XL Diplomatic agents are required in tiieir official communications 
to the Department to accompany them in all cases with a brief but 
clear synopsis of the contents. Upon the first page of each disiiatch 
will be written: I, the number of the dispatch; II, its date; III, the 
name and station of the agent; IV, the general subject of the dispatch ; 
V, the synopsis above referred to, which, if necessary, will be continued 
on the subsequent page. (See form Xo. 3.) The dispatch should com¬ 
mence upon the third page of the first sheet, unless the synopsis occupy 
a part of that page, in which case it should commence on the first page 


7 


of the second sheet. The pages of the disj^atch proper should be con- Only one docu- 
secutively numbered. Every document transmitted to the Department meut on a sheet, 
should be written on a separate sheet of paper. 

§ XII. Two or more different subjects should not be brought into one Separate dis- 
dispatch, except in cases in which they are inseparable from each other. 

Each subject must, in all other cases, be treated of in a separate dispatch. ^ 

1. In transmitting inclosures in dispatches, the contents of those 
inclosures are to be briefly stated in the body of the dispatch, and ures required, 
attention is to be directed to such points contained in them as may 
appear to be particularly deserving of notice. In each case, following 
the signature, there should be a “ List of Inclosures,” showing the 
names of the persons by and to whom the inclosures are written, and 
the date, and giving the number of the inclosure. 


2. All extracts from newspapers, sent as inclosures, must be neatly 
cut out and pasted on cap-paper, corresponding in size with the dispatch, 
with the title of the newspaper and its date inscribed at the head. 

3. Should inclosures be in any foreign language, exact copies of the 
originals are to be forwarded, and also translations of them. When¬ 
ever it is mentioned in a dispatch that a paper is inclosed, air oblique 
line is to be made in the margin, (thusj/^,) and above such line is to be 
placed the number corresponding to the number of the iuclosure, and 
below the line the number corresponding to that of the dispatch. 

4. When there are more inclosures than one in a dispatch, each 
inclosure is to be numbered in the order in which it is to be read. 

5. When printed papers are sent as inclosures in dispatches, two 
copies, if they can be conveniently obtained, should be forwarded. 

6. When i^amphlets, or brief printed papers of any kind, are of such Several copies 
interest or importance that they are forwarded to the Department, <>f printed matter 
either as accompaniments to dispatches or separately, it is desirable 

that several copies should be transmitted. 

§ XIII. It is expected that such ministers of the United States as, by RespoDsibility 

law, are not allowed a secretary of legation, will keep up the record of condition of 
' rccorcls 

their legations. Any such minister who may neglect this duty will 

be chargeable with the expense which the Government may incur in 

consequence of such neglect. 

§ XIV. One of the essential qualifications of a diplomatic agent is to Reticence, 
observe at all times a proper reserve in regard to the affairs of his gov¬ 
ernment; and the knowledge of these affairs, possessed by persons be¬ 
longing to the legation, must be regarded as confidential. 

§ XV. The instructions given to a diplomatic agent of the United Records public 
States by his Government, the official communications received by him property, 
from other sources, the records of his answers thereto, and of all trans¬ 
actions relating to his office, are not and cannot be treated as the jiri- 
vate pro^ierty of such agent, but belong to the archives of the legation, 
and must be kept subject to the orders of this Department. 

§ XVI. No coi)y of any public or official paper is to be taken or retained Not to be re- 
by any diplomatic agent lor his OAvn use, or for any private purpose n^J^or p^uWisbed^ 
whatever; nor is any such paper at any time to be published without 
the exjiress consent of this Department. 

§ XVII. Among the most important general duties of a diplomatic 


Duty to trans- 

represeutative of the United States, is that of transmitting to his own ii^tormation, 
Government accurate information concerning the policy and views of 
that to which he is accredited, in its important relations with other ijowers. 

To gain this information requires steady and impartial observation, a and to cultivate 
free though cautious correspondence with other agents of the United friendly social re- 


8 


mg. 


No direct corre- 
spondeiice with 
other Depart- 
meuts except, &c. 


lations with his States abroad, aud friendly social relations with the meinbers of the 
colleagues. diplomatic body at the place of his residence. 

Correspondence. § XVIII, In this connection, the attention of diplomatic agents is 
on affairs especially called to the provision of law to regulate the diplomatic 

^ ' and consular systems of the United States, in which they are forbidden 

to correspond in regard to the public affairs of any foreign government 
or in regard to any matter which may be a subject of official correspond¬ 
ence or discussion with the Government to which they are accredited, 
with any newspaper or other periodical, or with any person other 
Eecommenda- than the proper officers of the United States; or to recommend any 
tion for office. person at home or abroad for any employment of trust or profit under 
the governments to which they are respectively accredited, without 
the consent of the Secretary of State. It is deemed advisable to 
Eestrictionsup- extend a similar prohibition against their making addresses to the 
on speech-iiiak- public anywhere except upon those festal occasions to which they 
ma^^ be invited in the country which may be the scene of their official 
duties. Even upon such occasions, the utmost caution must be observed 
in touching upon political matters. In no event is a minister or consul 
to make an address to the public, or which may be published, in any 
other country than that where he may officially reside. 

With the exception of the correspondence with the Treasury Departmen t 
respecting accounts, and such other correspondence as special provisions 
of law or instructions of this Department may require with other Depart¬ 
ments, no correspondence will be held by diplomatic or consular repre¬ 
sentatives of this Government, with any other Department, except 
through the Department of State. This injunction is especially appli¬ 
cable to communications to or from subordinates of other Departments. 
Iiiformatiou to § XIX. Ill their regular correspondence with the Department, diplo- 
be collected for matic representatives of the United States will transmit early copies of 
Department. official reports and such information relating to the government, 

finances, commerce, arts, sciences, agriculture, manufactures, mining, 
tarifis, taxation, population, laws, judicial statistics, and to the condi¬ 
tion of the countries where they reside, as they may deem useful. In 
dispatches communicating such information, however, political affairs 
should not be referred to, but should be reserved for separate conimuni- 
^ , , cations. Books of travel, history, and all such as relate to matters of 

&c., may be sent political importance, maps published by authority of the State or distin- 
to Departnient. guisbed by extraordinary reputation, and new publications of useful dis¬ 
coveries and inventions, will always be acceptable acquisitions to this 
Department. Expenditures for such purpose should, in all cases, form 
a separate charge against the Department; but none should be incurred 
without its previous express direction, unless in a case of absolute neces¬ 
sity. 

§ XX. It is the practice of governments, in the drawing up of their 
treaties with each other, to vary the order of naming the parties, and 
that of the signatures of the plenipotentiaries, in the counterparts of the 
same treaty, so that each party is first named, and its plenipotentiary 
signs first, in the copy possessed and published by itself. And, in trea¬ 
ties drawn up between parties using different languages, and executed 
in both, each party is first named, and its plenipotentiary signs first, in 
the copy executed in its own language. 

The diplomatic agents of the United States will adhere to the princi¬ 
ple of the “ alternatj’^ in all cases where they shall have occasion to sign 
any treaty, convention, or other document, with the plenipotentiaries of 
other powers. 


Order ofuami’ig 
parties iu trea¬ 
ties. 


‘ Alteruat.’- 


9 


§ XXI. It has been customary for European sovereigns, on treaties Acceptance of 

being concluded, to bestow presents of jewelry, or other articles of pecu- presents, emolu- 
, ^ ments, offices, or 

niary value, upon the minister of the power with which they are nego- titles from for- 

tiated, and sometimes also to follow the same usage upon his taking 
leave, at the termination of his mission. The acceptance of such pres¬ 
ents by agents of the United States is expressly prohibited by the Con¬ 
stitution. It is therefore expected that every offer of such jiresents, 
to any diplomatic agent or other officer of this Government, in foreign 
countries, will be respectfully, but decisively, declined. This having 
been for several j^ears a standing instruction to all our agents abroad, 
the rule is, probably, so well known as to prevent the offer of such pres¬ 
ents in future ; but as the statute prohibits any diplomatic officer of the 
United States from asking or accepting for himself, or any other person, 
any present, emolument, pecuniary favor, office, or title of any kind from 
any foreign government, it is deemed proper to call the attention of these 
officers to the subject, and to observe that, should there be reason to an¬ 
ticipate such an offer, informal notice, given in the proper quarter, of 
the impossibility of its being accepted, would avoid the apparent harsh¬ 
ness of declining an intended favor. 

§XX1I. Officers of the several grades in the diplomatic service of the Uniform pro- 
United States are hereby instructed to conform to the requirements of certain casef^ 
law prohibiting them from wearing any uniform or official costume not 
previously authorized by Congress. 

The statute authorizes all officers who have served during the rebel- Military title, 
lion as volunteers in the armies of the United States, and who have 
been, or may hereafter be, honorably mustered out of the volunteer 
service, to bear the official title, and, upon occasions of ceremony, 
to wear the uniform of the highest grade they have held by brevet 
or other commissions in the volunteer service. This section constitutes 
the exception made in the prohibitory law above referred to, and 
is in full force and effect in its applications to persons in the diplo¬ 
matic or any other branch of the civil service of the United States who 
may have served in our armies in the manner therein described. 

Except as is authorized by such law, no uniform will be worn and 
no military title will be assumed by any diplomatic officer of the United 
States. 

§ XXIII. Consuls are always to be regarded as under the direction Consuls; their 
ot the minister or charge d’affaires of the United States in the country [gters^cffi the Uffi- 
where they respectively reside, and in the transaction of their official ted States, 
duties they can only address the government of that country through 
such officer. 

§ XXIV. The diplomatic agents of the United States are instructed Correspondence 
to maintain such correspondence with the consuls of the United States, and^ministers^”^^ 
in the countries to which they are accredited, as they may deem con¬ 
ducive to the public interest; and, in case a vacancy should require 
the appointment of a j^erson to perform temporarily the duties of a Vacant consn- 
consulate, such appointment may be made by the minister or charge ry^appoffitmeuts' 
d’affaires, with the consent of the foreign government, and in conformity 
to the laws and consular regulations of the United States, immediate 
notice thereof being given to this Department. 

5 XXV. In countries where there is a consulate-general the consuls- Relations be- 
, tween consuls 

general are the immediate superiors of the consuls in those countries, and diplomatic 
with respect to whom they will exercise the powers which in other cases representatives. 


10 


are vested in the diplomatic representatives of the United States, except 
that of appointing a person to perform temporarily the duties of a con¬ 
sulate. 

The several consuls subordinate to them respectively will not corre¬ 
spond officially with the diplomatic representatives of the United States 
in those respective countries, unless in reply to communications or 
inquiries from them, but will make all their representations through 
their respective consulates-general. 

In their turn the consuls-general will maintain the relations to the 
respective ministers to those countries where they reside that ordinary 
consuls do to diplomatic representatives iii other countries. The consul- 
general in Cuba is directly responsible to the Department of State. 
Where more than one consulate-general exists within the country of one 
foreign government, the consul-general at or nearest to the capital or 
seat of government will (unless a territorial distribution of jurisdiction 
has been prescribed by this Department between the consulates-general) 
be the consul-general contemplated in this section, as the immediate 
superior of the consuls in such country, and as the consul-general con¬ 
templated in the second article of section XXX. 

Eequests for leaves of absence, or for the appointment of consular 
agents, by consuls in countries where there is a consul-general, (but not 
their colonies or dependencies,) must be accompanied with the written 
approval of the proper consul-general therefor. Similar requests from 
consuls in other countries (but not in their colonies or dependencies) 
must in all cases, where there is a diplomatic representative of the United 
States resident in the country, be accompanied by his written approval 
of the request. 

The several diplomatic representatives in these last-named countries 
will continue, as heretofore, to exercise a general supervision over the 
consulates within their respective jurisdictions. 

It will be the duty of consuls in all cases to endeavor to comply with 
the requests and wishes of their superiors. 

It is the duty of the respective consuls-general to give immediate 
notice of any vacancies which may occur in any consulate within the 
country where they reside to their diplomatic superiors. 

Department will § XXVI. In some foreign countries the practice exists of charging a 
"^qnatur exequatur issued to consuls appointed to reside therein. It 

should be distinctly understood that the Department of State is in no 
respect liable for such fee paid by a diplomatic agent of the United 
States, although he may have been instructed by the Department to 
procure the exequatur. This expense must be borne by the consul. 

Public messeu- § XXVII. This Department has been in the habit of sending by a 
pointed! special messenger the President’s ratification of any treaty to be ex¬ 

changed abroad, and occasionally of authorizing the diplomatic rep¬ 
resentatives of the United States to transmit, by a similar convey¬ 
ance, treaties which they may have negotiated. It has always been, 
and will continue to be, expected, that other communications to the 
Department will be sent by the public mails; or, if by private hand, 
that no promise be made to the person so employed of compensation, 
Commuuicatious or of a reimbursement of his expenses, without the previous authority 
sent by mail. Department, and that no ground of expectation of compensation 

or of reimbursement of expenses be offered. 



11 

This restriction is not intended to prevent diplomatic agents abroad When special 
from employing such couriers at the public expense when the mails are paTch Ig^enS 
obstructed, or deemed unsafe, and when there may be occasions to ad- may be employed, 
dress the Department on subjects materially affecting interests of the 
United States which might suffer from delay or reasonably apprehended 
interruption in the transmission of the dispatch. The exercise of the 
utmost discretion is, however, enjoined in judging of these exigences. 

Whenever the minister shall determine to send a courier, he will forth¬ 
with inform this Department of the fact, assigning the reasons therefor, 
and stating the compensation he recommends to be allowed to him. 

The Secretary of State nevertheless reserves to himself the right in all 
cases to judge of the necessity for the employment of a messenger, and of 
the propriety of paying the whole or any part of the compensation which 
may have been recommended. This should be fully explained by the 
minister to the messenger before intrusting him with the dispatehes. 

§ XXVIII. 1. The compensation to bearers of dispatches, when em- Compensation 
ployed with an intention to compensate them, is not to exceed six dol- 
lars per diem for the time actually and necessarily occupied in that ser¬ 
vice. In addition to this, their traveling expenses, which are to consist 
exclusively of their passage-money, porterage, necessary haek hire, meals, 
and lodgings, are allowed. 

2 . Xo charges will be allowed for wines, liquors, cigars, washing, 
medicines and medical attendance, baths, or for any object of a merely 
personal nature, except as stated above; nor will any charge under 
the head of sundries, or et cetera^ be taken into consideration. 

3. Accounts made in conformity to the foregoing, and accompanied 
by vouchers, will be promptly adjusted and paid at the Department. 

Xo draft on this Department for any such account will be honored. 

§ XXIX. Passage in a naval vessel to or from a port of the United Passage of dip- 
States, or to or from one port to another of a foreign country, is some- ™ 

times sought or accepted by, or ordered for, diplomatic or other officers 
of the United States. It is not expected that in any such case the com¬ 
mander of the vessel will be chargeable with the additional expense 
which he may thereby incur. Consequently, before he shall embark in 
any such vessel, the diplomatic or other officer will make an arrange¬ 
ment upon the subject with the commander, and will himself be ex¬ 
pected to defray the additional expense referred to, unless he shall have 
been previously authorized by this Department to make a separate 
charge therefor against the Government. 

§XXX. 1 . Passports are to be issued only to citizens of the United Passports. 
States. Persons ivho have merely declared their intention to become citi¬ 
zens are not citizens of the United States ivithin the meaning of the law. 

By treaties with some i)owers, persons who have been naturalized and 
who have resumed their residence in the country of their nativity, are 
declared under some circumstances to lose the citizenship acquired by 
naturalization. The diplomatic representatives of the United States 
will therefore carefully examine any naturalization treaty between this 
Government and that to which they may be accredited, or to which a 
naturalized person claiming citizenship of the United States may pre¬ 
viously have owed allegiance. 

2. In the United States passports can be issued only at this Depart¬ 
ment. In foreign countries they can be issued only by the chief diplo¬ 
matic representative of the United States at a legation; or, in the ab¬ 
sence of a diplomatic representative from the country, then by the 


12 


Passports. 


consul-general if there be one, or, in the absence of both of these officers, 
by a consul. 

3. When an application is made for a passport, before it be granted, 
the applicant must make a written declaration under oath, stating his 
name in full, his age, and place of birth ; the minister may, however, 
require such other evidence as he may deem necessary to establish the 
fact of the applicant’s citizenship or identity. If the applicant claims to 
be a naturalized citizen he shall also produce the original or a certified 
copy of the decree of the court by which he was declared to be a citizen; 
and it shall be the duty of the minister or consul, at the close of each 
quarter, to transmit to the Department a statement of the evidence on 
which all such passports were issued or granted. A passport issued 
froui this Department, coupled with proof that the i)ersoii in whose be¬ 
half it is presented is the person named therein, may be taken as evidence 
of the citizenship of the applicant. 

4. When the applicant is accompanied by his wife, minor child, or serv¬ 
ants, it will be sufficient to state in the passport the names of such persons, 
and their relationship to or connection with him. A separate passport 
must be issued for each person of full age, not the wife or servant of 
another, with whom he or she is traveling. 

5. Passports are to be verified only by the consular officer of the 
place where the verification is sought, for which a fee of one dollar in 
the gold coin of the United States, or its equivalent, will be collected* 
In the absence of such consular officer, or should the foreign government 
refuse to acknowledge the validity of the consular visa^ the visa may be 
given by the principal diplomatic representative; in which case there 
will be no fee; nor shall any such charge be made for more than one 
such verification in any foreign country. 

6 . In conformity Avith the statute a fee of five dollars in the gold coin 
of the United States, or its equivalent, will be charged and collected for 
each passport granted or issued by any diplomatic or consular officer of 
the United States. 

7. At the close of each quarter returns are to be made to this Depart¬ 
ment of the names and all other particulars of the persons to whom 
passports shall be granted, issued, or verified, as embraced in such 
passports, together with the amount of the fees collected for the same, 
which fees will be charged on the books of the Treasury to the person 
receiving the same, and will be brought to the credit of the United 
States in the adjustment of his quarterly accounts. 

8 . No visa will be attached to a passport after two years from its date. 
A new passport may, however, be issued in its place by the proper 
authority, as hereinbefore provided, if desired by the holder. 

9. Applications have sometimes been made to the diplomatic agents 
of the Government for the issue of certificates of citizenship to persons 
residing in foreign lands and claiming to be American citizens. Here¬ 
after no certificate will be issued, except in the form of passports, unless 
a different form be prescribed by the laws of the country in which it is 
desired, in which case a copy of the prescribed form will be transmitted 
to this Department. And inasmuch as such evidence of citizenship may 
be claimed as prima-facie evidence of the right of the holder to be pro¬ 
tected by the power of the Government of the United JStates, so long as 
he conducts himself peaceably and obeys the laws of the foreign state 
in which he resides, therefore, to protect the dignity of such citizenship, 
and to guard against fraudulent assumption of it, ministers will be strict 


13 


in the observance of the rules herein laid clown, and will exercise due 
caution in issuing passports to applicants. And when their interven¬ 
tion is invoked on behalf of citizens of the United States residing in for. 
eign countries, they will be careful to remember that it is as incumbent 
on such persons as it is upon the citizens or subjects of such foreign 
countries to observe the laws of the country in which they reside. 

10. The official action of the representatives of the United States may 
also be asked in foreign lands in favor of natives thereof who have been 
naturalized in the United States. Should passports or other protection 
be asked for by such persons, it Avill be the duty of the officer to satisfy him¬ 
self that they have done nothing to forfeit their acquired rights. For 
a naturalized citizen may, by returning to his.native country and resid¬ 
ing there with an evident intent to remain, or by accepting offices there 
inconsistent with his adopted citizenship, or by concealing for a length 
of time the fact of his naturalization, and passing himself as a citizen 
or subject of his native country, until occasion may make it his interest 
to ask the intervention of the country of his adoption, or in other ways 
which may show an intent to abandon his acquired rights, so far resume 
his original allegiance as to absolve the government of his adopted 
country from the obligation to protect him as a citizen while he remains 
in his native land. 

11. Cautious scrutiny is enjoined in such cases, because evidence has 
been accumulating in this Department for some years that many aliens 
seek naturalization in the United States without any design of subjecting 
themselves by permanent residence to the duties and burdens of citizen¬ 
ship, and solely for the purpose of returning to their native country and 
fixing their domicile and pursuing business therein, relying on such nat¬ 
uralization to evade the obligations of citizenship to the country of their 
native allegiance and actual habitation. To allow such pretensions would 
be to tolerate a fraud upon both governments, enabling a man to enjoy 
the advantages of two nationalities, and to escape the duties and burdens 
of each. 

12. The United States have treaties with several powers regulating 
the rights of naturalized citizens of the United States on their return 
to their native lauds. The protection which the passport gives is regu¬ 
lated in each such case by the terms of the treaty. 

13. The statute provides that persons born out of the limits and juris¬ 
diction of the United States, whose fathers were or shall be, at the time 
of their birth, citizens of the United States, shall be deemed and con¬ 
sidered to be citizens of the United States, provided that the right 
of citizenship shall not descend to persons whose fathers never re¬ 
sided in the United States. Within the sovereignty and jurisdiction 
of the United States such persons are entitled to all the privileges of 
citizens; but while the United States may by law fix or declare the 
conditions constituting citizens of the country within its own terri¬ 
torial jurisdiction, and may confer the rights of American citizenship 
everywhere upon persons who are not rightfully subject to the au¬ 
thority of any foreign country or government, it ought not, by under¬ 
taking to confer the rights of citizenship upon the subject of a foreign 
nation who has not come within its territory, to interfere with the just 
rights of such nation to the government and control of its own subjects. 
If, by the laws of the country of their birth, children of American citi¬ 
zens born in such a country are subjects of its government, the legisla¬ 
tion of the United States will not be construed so as to interfere with 


Passports. 


Passports and 
protection to nat¬ 
uralized citizens 
returning to tlieir 
native lands. 


14 


Passports for 
alien women 
marrying Amer¬ 
icans. 


Claims. 


the allegiance which they owe to the country of their birth ivliile they 
continue within its territory. If, therefore, sncli a person, who remains 
a resident in the country of his or her birth, applies for a passport as a 
citizen of the United States, such passport will be issued in the qualified 
form shown in the form annexed hereto. (Form No. 1.) 

14. The same statute further provides that any woman who might 
lawfully be naturalized under the existing laws, married, or who shall 
be married, to a citizen of the United States, shall be deemed and taken 
to be a citizen. The recognition of this citizenship will be subject to 
the qualification above referred to. 

15. Passports should be numbered, commencing with No. 1, and so 
continuing consecutively until the end of the incumbent’s term of office. 

16. It is understood that persons present themselves, in some foreign 
countries, to the diplomatic or consular representatives of this Govern¬ 
ment, with certificates of citizenship issued by local or municipal officers, 
such as the mayor of a city, with the view to be registered as American 
citizens, in order that they may travel under the protection of such cer¬ 
tificates. 

The laws of the United States authorize the Secretary of State alone 
to grant or issue passports in the United States, and prohibit all persons 
“acting or claiming to act, in any office or capacity under the United 
States or any of the States of the United States, who shall not be lawfully 
authorized so to do,” from granting or issuing “any passport or other 
instrument in the nature of a passport to or for any citizen of the United 
States or to or for any person claiming to be or designated as such, in 
such passport or verification^ 

Such certificates, therefore, have no legal validity, and are not to be 
recognized. 

17. Each person applying for a passport must take and subscribe the 
oath of allegiance (of which the form accompanies these instructions, 
Form No. 2,) before a passport is issued. The oath will be transmitted 
to this Department with the quarterly return above required. 

18. Professional titles will not be inserted in passports. 

19. As passports can be granted only by the chief diplomatic agent 
of the United States present at the place of the legation, he alone is 
authorized to sign them. 

20. Blank passports and registers will be furnished by the Depart¬ 
ment of State to the legations, and ministers will give the Department 
timely notice when a further supply is needed. 

§ XXXI. The interposition of diplomatic agents is often asked by 
their countrymen to aid in the collection of claims against the govern¬ 
ment to which they are accredited. If the claim is founded in contract 
they will in no event interfere without specific instructions to do so. If 
it be founded in tort they will, as a general rule, in like manner seek 
previous instructions before interfering, unless the person of the citizen 
be assailed, or there be pressing necessity for action in his behalf before 
they can communicate with the Department; in which event they will 
communicate in full the reasons for their action. 

§ XXXII. In case a diplomatic agent reaches his post, he will be en¬ 
titled to compensation at the rate of his salary: First. For such time 
subsequent to the date of his confirmation (not exceeding thirty days) 
as shall be actually and necessarily occupied in receiving his instruc¬ 
tions. This is payable in currency, and is usually adjusted at the Fifth 
Auditor’s office before leaving. Second. For such time as may be act- 


15 


ually and necessarily occupied in making the transit between his place 
of residence and his post of duty, not to exceed the time named in 
§ XXXIII. This is payable in gold. Third. For such time as he 
serves according to his appointment, except as provided in § XLI. 

This also is to be drawn for in gold, as may be indicated in special in¬ 
structions. Fourth. For the time actually and necessarily occupied 
in making the transit between his post of duty and his place of resi¬ 
dence at the termination of the period of his official service. This is 
usually paid in gold. 

§ XXXIII. Under the authority conferred upon the Secretary of State Maximum time 
by law, the following are established and determined and made public, 
as the maximum amount of time actually necessary to make the transit 
between each diplomatic post in the several countries as follows and the 


city of Washington, and vice versa, viz : 

Argentine Eepublic. . 35 days. 

Austria-Hungary. 30 days. 

Belgium. 20 days. 

Bolivia. 50 days. 

Brazil ... 40 days. 


Central American States: 

Costa Eica.30 days. 

Guatemala.. 30 days. 

Honduras.. . .. 30 days. 

Nicaragua... 30 days. 

Salvador . .30 days. 

Chili. .:.... 40 days. 

China... .60 days. 

Colombia .24 days. 

Denmark .... 25 days. 

Ecuador. .35 days. 

Egypt.30 days. 

France . - 20 days. 

Germany . .. .25 days. 

Great Britain .. 20 days. 

Greece... . 25 days. 

Hawaiian Islands.30 days. 

Hayti. 10 days. 

Italy.. 25 days. 

Japan.- . 40 days. 

Liberia.. ....40 days. 

Mexico.. 18 days. 

Netherlands.. . 20 days. 

Peru.35 days. 

Portugal.. 24 days. 

Eussia..28 days. 

Spain ..... . 25 days. 

Sweden and Norway. 26 days. 

Switzerland. .22 days. 

Turkey. 30 days. 

Uruguay.. 50 days. 

Venezuela. . 20 days. 

And the allowance of time actually and necessarily occupied by each Additional al- 
diplomatic officer who may be entitled to such allowance, shall in no case pircToTresidence 
exceed that for the time thus established and determined, with the ami Washington. 









































16 


Contiugent ex¬ 
penses. 


Maximum al¬ 
lowance for rent 
and contingen¬ 
cies. 


Telegrams. 


Drafts for sala¬ 
ry and contingen¬ 
cies. 


addition (in case the jonrney be actually made) of the time usually occu¬ 
pied by the shortest and most direct mode of conveyance from Wash¬ 
ington to the place of residence in the United States of such officer. 

§ XXXIV. Expenditures incurred for postage, stationery, necessary and 
customary presents to the menial attendants of public functionaries at 
the presentation of the diplomatic agents, and on other established oc¬ 
casions, (usually on Christmas and Xew Year’s days,) &c., will form, 
under the head of Contingencies of the missionf a separate charge in 
their accounts. The following sums are allowed annuall}^ to the respective 
legations as maximnin amounts, which must not be exceeded : To the 
legations in the Argentine Republic, Bolivia, Chili, Colombia, Ecuador, 
Hawaiian Islands, Hayti, Liberia, Paraguay and tlraguay, Peru, and 
Venezuela, each, one hundred and fifty dollars for rent and two hundred 
and fifty dollars for contingencies; to the legations in Belgium, Brazil, 
Denmark, Greece, Netherlands, Portugal, Sweden and Norway, and 
Switzerland, each, two hundred and fifty dollars for rent and two hun¬ 
dred and fifty dollars for contingencies; to the legations in Austria- 
Hungary, China, the Central American States, and Italy, each, two 
hundred and fifty dollars for rent and four hundred dollars for contin¬ 
gencies ; to the legation in Mexico, three hundred dollars for rent and 
fifteen hundred dollars for contingencies; to the legation in Spain, four 
hundred dollars for rent and eighteen hundred dollars for contingencies; 
to the legation in Japan, eight hundred dollars for contingencies, the 
rent being provided for by special law; to the legation in Russia, eight 
hundred dollars for rent and one thousand dollars for contingencies; to 
the legation in Turkey, five hundred dollars for rent and twenty-five 
hundred dollars for contingencies; to the legation in Germany, eight 
hundred dollars for rent and fifteen hundred dollars for contingencies ; 
and to the legations in Great Britain and in France, each, eight hundred 
dollars for rent and twenty-six hundred dollars for contingencies. 

As a part of the amount thus allowed for contingencies, the legations 
at London, Paris, Berlin, and Saint Petersburg will be permitted to 
include expenses for messengers’ wages (not to exceed five hundred 
dollars in any one year) and fuel and candles for offices. But expendi¬ 
tures for these items will not be allowed to other legations in the settle¬ 
ment of accounts, nor will there be allowed to any legation expenditures 
for office-furniture, (without previous authorization,) for repairs of office, 
for printing, (except for passports,) for printed books, for maps, for clerk- 
hire, for donations to charitable objects, (except as aforesaid,) for car¬ 
riage-hire, or for copying or translating, except when ordered by the 
Department. All such charges, if incurred, will be at the personal 
expense of the head of the legation. 

Telegrams will not hereafter be regarded as part of the ordinary con¬ 
tingent expenses of a legation. An accurate account will be kept of all 
telegrams charged in the ministers’ accounts, which will be transmitted 
at the close of each month to the Department, at which time the minis¬ 
ter or charge may draw upon the Secretary of State for the amount 
paid for telegrams during the month. 

§XXXV. Drafts for salary or for contingent expenses will be drawn 
as follows: 

Officers in the legations at Buenos Ayres, Vienna, Brussels, Rio Janeiro, 
Peking, Copenhagen, Paris, Berlin, London, Athens, Rome, Yedo, The 
Hague, Lima, Lisbon, St. Petersburg, Madrid, Stockholm, Berne, Con¬ 
stantinople, and Caracas will draw upon the bankers of the Department 


17 


in Loudon, upon being furnished by the Department with proper credits 
therefor. All other officers will draw upon the Secretary of State for 
salary and for contingencies. 

For expenses incurred for telegrams, drafts will be made upon the For telegrams. 
Secretary of State. 

§ XXXVI. In their drafts for salary, diplomatic agents will be careful Drafts for sal- 
uot to exceed, in the amount drawn for, the sum to which they may be 
entitled, in account with the United States, at the date of the draft. 

Drafts on account of contingent expenses should not, at the end of any Drafts for cou- 
qnarter, have been drawn in excess of the proportion of the whole amount expenses, 

allowed to the part of the year which shall then have exj)ired. 

§ XXXVII. Each draft must designate the account on which it is Drafts to desig- 
made, whether for salary or for contingencies; no drafts should be 
drawn for both salary and contingencies jointly. All sterling drafts 
must be at the rate of to the pound sterling. Ministers, and 

other officers of the United States abroad, will bear in mind that in the 
sale of their drafts, either for salary or for contingent expenses, all loss Loss on ex- 
or gain on such drafts must be accounted for to the Fifth Auditor of change, 
the Treasury, in their accounts for contingent expenses, and be accom¬ 
panied by a broker’s certificate, stating the rate of exchange at the date 
of the sale of the draft; and for any loss incurred, drafts will be made 
on this Department. 

§ XXXVIII. When a diplomatic officer shall have been relieved, or Return at the 
his mission shall have been brought to a close in any other way, his salary service, 

will continue (except in case of resignation or recall for malfeasance) for 
such time as shall be actually and necessarily occupied in making 
the transit from his post, not to exceed the period named in § XXXIII. 

It is expected that such officer will return by the earliest opportunity and 
by the most direct route. Persons appointed to posts in the American 
hemisphere will not proceed to or return from them by the way of 
Europe, unless it shall be shown to the satisfaction of the Department 
that such a course would result in a saving of time. 

2. Foreign newspapers, not exceeding three in number, are allowed Newspapers, 
to each legation. 

Three newspapers published in the United States will also be allowed, 
two of which may be designated by the minister on or before the 1st of 
November in each year, for the calendar year beginning on the 1st of 
January following. 

§ XXXIX. Accounts must be transmitted for adjustment in duplicate, Accounts and 
by different mails, in order to guard against delay by loss or miscarriage, 
one set to the Fifth Auditor of the Treasury, (under cover of the Secretary 
of State,) and the other to the Secretary of State, at the close of every 
quarter, ending on the last days of March, June, September, and De¬ 
cember. In some cases diplomatic agents have failed to send duplicate 
accounts and vouchers, which renders it necessary to call special atten¬ 
tion to this instruction. Exact vouchers in all cases of expenditure will 
be required, and, when in a foreign language, must be accompanied by 
English translations; but as contingent exj»enses are sometimes in¬ 
curred under circumstances not admitting of a regular voucher for every 
item, a separate account of these should be kept and certified either by 
the secretary of legation or by the representative himself. 

§XL. The foregoing directions on the subject of accounts, particu- Act of Congress, 
larly those forbidding diplomatic representatives to draw for any public 
money in advance, and requiring the regular quarterly transmission 


18 


Leaves of ab¬ 
sence. 


Compensation 
during absence 
on leave or other- 
'wise; how lim¬ 
ited. 


Absence from 
posts. 


To be reported. 


Duties of a sec¬ 
retary of lega¬ 
tion. 


Duties of a sec¬ 
ond secretary. 

Notarial acts. 


of the accounts of the le^ai ion for settlement, are rendered indispensable 
for the due observance of the statute on the subject. 

§XLr. Diplomatic agents are forbidden by law from absenting them¬ 
selves from the legation for more than ten days at any one time, with¬ 
out first obtaining leave from the President. 

The statute provides that no diplomatic or consular officer shall re¬ 
ceive salary for the time during which he may be absent from his post, 
(by leave or otherwise,) beyond the term of sixty days in any one year; 
provided, that the time equal to that usually occupied in going to and 
from the United States, in case of the return on leave, of such diplo¬ 
matic or consular officer to the United States, may be allowed in addi¬ 
tion to said sixty days. 

The year in which the absences above referred to are to be estimated, 
is regarded as the calendar year. 

§XLII. It is the evident intent of Congress, as expressed in the stat¬ 
ute, that diplomatic agents should not be absent from their posts more 
than sixty days in any one year, with the additional time necessary for 
the transit to and from their places of residence, should they return to 
the United States ; and that if they are absent more than that time 
they shall not receive compensation for such additional period. 

The Department does not regard the statute as requiring diplomatic 
agents to reside throughout the year at the seat of government. There 
are long periods in every year when, by reason of the departure of the 
principal members of the government from the capital, or from other 
causes, the public interests will not suffer should a member of a legation 
reside temporarily at some other place. But in such case it is expected 
that the office of the legation will be daily opened as usual for the trans¬ 
action of business, and that the diifiomatic agent will fix his place of resi¬ 
dence at some near and convenient point within the territories of the 
power to which he is accredited, whence he can without delay visit the 
legation whenever necessary, and can at any moment be summoned by 
telegraph; and he will, in such case, report to the Department the place 
where he thus establishes himself, the day of his departure from the seat 
of government, and the day of his return thereto. With this exception 
a diplomatic agent will be regarded as at his post only when he is at 
the seat of government. 

Diplomatic representatives will report to the Department, as they 
occur, all absences from their respective posts (as the post is above 
defined) exceeding forty-eight hours, whether by leave or otherwise; 
and all such absences are to be regarded as a part of the sixty days 
for which salary may be received while the representative is absent 
during any one year. Accounts and certificates of absence for the use 
of Treasury officials are to be hereafter made to conform to this instruc¬ 
tion. 

§ XLIII. A secretary of legation will, under the general direction and 
control of the chief of the legation, keep up the records and transcribe 
the correspondence of the legation; and will discharge such other duties 
as are appropriate to his official position. 

A second secretary will aid and assist the secretary in his duties, and 
in case of the absence of the secretary will perform his duties. 

A secretary of legation, whenever he is required, or deems it necessary 
or proper to do so, is authorized by law, within the limits of his legation, 
to administer or take from any person an oath, affirmation, affidavit, or 
deposition; and also to perform any notarial act or acts, such as any 


19 


notary public is required or authorized by law to do or perform withiu 

the United States. Such acts, in order to be valid and effectual, must Notarial seal, 

be certified by thesecretary under his hand and seal of ofiSce. 

For the performance of this duty the secretary should provide him¬ 
self with an official seal. In this connection reference is made to para¬ 
graph 308 of the “ Consular Eegulations of 1870.” 

§XLIV. In case of the death of a minister, or of his incapacity to 
perform the duties of his office, or of his absence from his post for more 
than ten days under a leave of absence from the Department of State, 
the secretary of legation will take charge of the legation as charge 
(Vaffaires ad interim. For such time as he shall act as such charge 
d'affaires, whether under general or siiecial instructions, he shall be 
entitled to receive compensation at the rate of fifty per centum of the vs r t ■ 
salary of the minister. Hut he will not be entitled to draw for such ing’as charge can 
compensation until he shall have reported to.the Department the length *when 

of time during which he shall have so acted,and shall have received from authorized by De- 
the Department authority to draw for the same. And he will not be 
entitled to receive compensation as secretary of legation for such time 
as he may so act as charge d’affaires ad interim. 

§ XLY. The statute is understood to prohibit the appointment of any No attach^ per- 
“ attache” or of any secretary of legation otherwise than as provided by 
law. Xosuch appointment,therefore, will bemadebyanydiplomaticagent 
of the United States; and should it come to the knowledge of a principal 
diplomatic agent of the United States that any person is representing 
himself as an ‘‘ attache,” either hy using a card with such inscription 
or otherwise, it will be his duty to report the fact to the Department 
and to informally make known to the government to which he is accred¬ 
ited that the act is not authorized by this Government, and that no such 
office is permitted by law. 

§ XLVI. Letters addressed to the care of a legation which shall Letters not 
have remained there uncalled for, for the period of six months prior to 
the 1st of January and of July in each year, are to be forwarded at 
those dates to the Post-Office Department at Washington, except that 
letters intended for officers or seamen of the Navy, and for officers or 
crews of whaling-vessels, may be retained for one year. 

Instances having occurred where “ dead letters” thus returned have 
been found opened and where the stamps have been detached, the 
agents and representatives of the Government, of whatever class, are 
instructed to take care that letters forwarded to their care be not 
opened by unauthorized parties, and that they are not despoiled of the 
stamps which they may bear on their arrival at their respective offices. 

§ XLVII. The frequent abuse of the pouches and dispatch-bags of the 
United States makes it necessary to call particular attention to the 
matter which hereafter will be permitted to be transmitted by these 
means. 

1st. Official correspondence and all other matter for the President or 
Vice-President of the United States, or either of the Executive Depart¬ 
ments of this Government, or the heads thereof, or the Speaker of the 
House of Representatives. 

2d. Letters, newspapers, and printed matter intended for either of 
the Assistant Secretaries, the Assistant Postmasters-General, or the 
Assistant Attorneys General, or for any of the clerks of this Department. 

3(1. The private correspondence of the officials of the United States 


20 


Marriages. 


abroad, and of the members of their families, addressed as provided in 
paragraph 346 of the Consular Eegulations of 1870. 

All such correspoudence will be indorsed on the left upper corner of 
the envelope, thus: U. S. Legation at -, A. B., minister (or secre¬ 

tary.) The signature of the minister (or secretary) will be regarded as 
a certificate that the letter comes within the above rule. Letters not so 
indorsed and signed will not be forwarded through the domestic mails 
of the United States. 

4th. Matter transmitted at the request of any foreign government to 
its representative in the United States: letters from members of the 
diplomatic corps may be forwarded by a minister or charge d’affaires 
under cover to the Department. 

Except as above, no matter will be sent in the pouches. 

§ XLVIII. It is not UDusual for Americans abroad to ask permission 
to have a marriage ceremony performed in the legation, and in the 
presence of the minister. There is no reason why a minister or charge 
should not comply with this request. But it is proper, at the same 
time, to inform the parties making the application that it is the 
opinion of the Department that a ceremony of marriage, performed 
within the precincts of a legation, may nevertheless be deemed to be 
performed in the country within which the legation is situated, and 
therefore ought in all respects to comply with the requirements of the 
laws of that country, in order to insure its validity. 

A statute of the United States provides that all marriages in the pres¬ 
ence of any consular officer in a foreign country, between persons who 
would be authorized to marry if residing in the District of Columbia, 
shall have the same force and effect, and shall be valid to all intents 
and purposes, as if the said marriage had been solemnized within the 
United States. 

Whenever an application is made for the use of the legation for such 
a purpose, it will be the duty of the principal diplomatic representative 
to inquire whether the parties may lawfully marry according to the laws 
of the country in which the legation is situated ; and whether the proper 
steps have been taken to enable the marriage ceremony to be legally 
Xierformed according to such laws. If either of these inquiries should 
be answered in the negative, it will be his duty to inform the applicants 
that he cannot permit the ceremony to be performed in the legation, 
and to explain to them that there might be grave doubts respecting its 
validity, even though it should be performed within the precincts of the 
legation. 

But if the applicant may lawfully marry according to the laws of the 
country, and if the proper steps have been taken to enable the ceremony 
to be legally performed, then the diplomatic representative should in¬ 
form them that if they desire to have the ceremony performed also 
under the laws of the United States, it will be necessary to have the 
principal consular officer of the United States present, and he should 
give them an opportunity to have such officer present, if they desire it. 



21 


FORM No. 1. 

1. Qualified passport referred to in Art. 13 of Section XXX. 

LEGATION OF THE UNITED STATES OP AMERICA. 

To all to whom these presents shall come, greeting : 

I, the undersigned, Envoy Extraordinary, «&c., 
[or Minister Resident, &c.,] hereby request all whom 
it may concern to permit safely and freely to pass 

-, a citizen of the United States, and, in 

case of need, to give him [or her] all lawful aid and 

protection ; but the right of the said- 

to ask of the United States, its oificers and agents, 
such aid and protection, is limited and qualified by 
the obligations and duties which attach to him [or 
her] under the laws of the Kingdom [Empire or 

Republic] of-, in which he [or she] was born, 

(his [or her] father being then a citizen of the 
United States,) and where he [or she] now resides. 
Given, &c. 

[seal.] 


FORM No. 2. 

Form of oath of allegiance. 

I,-, do solemnly swear that I will support, protect, and defend the Con¬ 

stitution and Government of the United States against all enemies, whether domestic 
or foreign; and that I will bear true faith, allegiance, and loyalty to the same, any 
ordinance, resolution, or law of any State, Convention, or Legislature to the contrary 
notwithstanding; and further, that I do this with a full determination, pledge, and 
purpose, without any mental reservation or evasion whatsoever; and further, that I 
will well and faithfully perform all the duties which may be required of me by law ; 
so help me God. 


Description. 

Age, — years. 

Stature, — feet, — inches, Eng. 
Forehead, 

Eyes, 

Nose, 

Mouth, 

Chin, 

Hair, 

Complexion, 

Face, 

[Signature of the learer.'] 


Sworn to before me this-day of 


-, 187-. 

















23 


FORM NO. 3. 

[ First page of dispatch.] 

l>TO. 136. 


Cfgation of tlje RnitcJt 0tat£0, 

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isro- ise. 


[Third page of dispatch.] 

Ccgation of tl)c United States, 

..^ /2, /S^^3. 


Of me 

'■e €oed o^ ^ 

2 

136 
3 


^ Aa'oe /Ae 4onoi /o me/oee Aeiewi^A a ot 
oj/^Ae ^^yAAmi^^ei ^^oiei^n /o a no^e ie<^ 

Me oA^ Wa'oe --/ AAoiAeo a^enAfz ^ianoAa^ion ji 

ojA ^e same, anA a eo^2^ ojAAij/ia^eAjAom eAe eoneeA/Aa/^Aaee m 
on ^Ae oame eu^eo/. 

AAAe i^A^ ojA ^e ^^yAAma^ei, n^AA A oAeiz^eA^ ■^aAe^ no 
no/ioe ojA Ae emAenee ouAme^^A on Ae ^oU/ ^ AAAinA, 

no'i A^Ofd (A^oiA A^ei/ e^on Ae oA^O'i oihAj on zoAioA ^Ae oonoAM— 
own<i Ae <^.^yAihio^i^ e^ Ae A^^^eiwi aie^lenAeA 

AA jA'^ (ze ^Ae eonoAiot e^ ^Ae AeoiAA o^i^Aee'^e eonee^neA^ 
oeem^ Ai^AA^ ^ioAaAAe Aa^ Ae Aj^eA/^ aioee ^om Ae 'ii^an/ 
ojAzn^ meome ojAoommMmoae^^on Ae^foeen Aoee o^eeis an A ^a^/i/am 
SAAznA^ anA eei/aiA^ a^/^ea40 oin^aAzi Aa^ Aeie Aoa/A Ae 
no ^leieon oo^aAe ^eoAm^ a Adn^aa^e oommeioiaA^ Oo em- 
^oi^an/ ae ^n^AdA m Ae eeiz^de Ae AeaAA Oj0cei. 

A AaA ec^ee/eA a eomea/Aa^ o^^ien/ i^A^ m ie^aiA ^o 
Ae oonAae^ Ae AeaAA o^^Aeei^ Aazim^ Aen AeA ^ Ae eonoaA''e 


'^on. 


Aeeie^ai^ Aia^ej 
AAaAm^/on^ 





26 


/e/^et 2 ^Aa/ oj/^bei'4 action in /Ae ca^e 

AaA /een Ai^c^^ii^'iieiA Me /oca/ auMoU/ici y /a/ i^ ic e^ioAn^ 
Ma^ Me eonm/ mioi^ Aa'oe /een mioi'^y^imei/ on Ma^^oM. 

ly ^io/a//e Ma^ Me ^'oeinmen^ ^ooiM/j/ini^A ei^ied 
o^ Me eiai/ence /^ie Me eommi^emn oj/^ in^ii^^ /a^ M Aa^i/e no^ 
aMeA Mi^j /eame i^ 'Woa// in aM^io/i/Mi2^ /e ea^ieme/^ m/- 
rnnihoa^, anA 'Woa/A Aoa/Meee /e in aeeoiAanee mi^A Me eone/isione 
oj/ Me mini^^i^. 

A^^iMei in'nee^^a^ibn i^ AeemeA neeeoM^, AA MihA Me 
onA^^^iiAeioiie moAe o^^aiioain^ i^ 'looa/A /e /^ Me en^/o^men^ 
eoanee/. MAi^ n^oa/A /e a 'oei^ ea^en^me ^ioeeeAn^j anA AA 

A nc2 MmA m^e^ aiiMoi^eA ^ ieooi^ ^o i^ wiMoa^ s^eeia/ 

ind^iae^ne ^ Ma^ ^^i2. 

AA Aa'oe Me Aonoi ^ /j oiij 

7iei o/eAien^ eei^an^j 

^Ao e-. 


LIST OF ^CLOSURES. 

1. Count . to Mr. Doe, * November 11, 1873. 

2. Translation of the above. 

3. Consul Roe'to Mr. Doe, Movemher 2, 1873. 


*It is not deemed necessary in his instruction to print the note in the original language. It is expected, 
however, that Diplomatic Agents will in all cases send to the Department a copy of the original as well as the 
translation. 




27 


[Inclosuke 2 in No. 136.—Translation.] 
^cun^ ___ 


iltini0tr!;i of jTovcign Affairs, 

. Sf^ewm/ei //. 


U : 


me Me ^t/eUbi^ 'leAom Aas^eneM 

^ commumca^e Me c/eeumen^ Ma^ jba'itoiee/ me mbM in 
no^e Me //M M^^em/ei^ AaM an m'l^es^i^a^i.hn men/e 

in^o Me eAai^ed /ioa^A^ A^ SAAanA, ^Me Au^ 'Wa'iiej 

a^amei^ Me Aea/M oj^'eei Me^oi^. 

Mib ieduA/d ^iom Meb Ma^ a// Me eiezn ojA daM 'ite^e3e/ uieie 
aAmi^/eeA m jdee ^ia/i^ae on MeU AancAn^y^ anA e'oei^ neee^dai^ 

addoj/anee 'tnad /e?z^ Mem ^ Me ^ommissibnei. AAAe ^a^/ain 

anA Alb^mM^ 'ineie ieeeweA m Aib Aouse, anA ^^ein^aiA^a^deA 
Me m^A^ m Ma/ Me ^a^/am OjA Me ^aaiA/ anA 

ib Mib ae^ MaU'^j^ Ma/ ^a^^abn AAAznA Aa^ enAea'iioieA /o 
Aeno€mce ad a Ae/en^ibn €??^odeA €^ion Aim. <^Ae '^l^ad a/n/a^d 

AejA jAee /o ^o ^o Me ei^^ oi /o Me dA^. AAAib AiAei^^ 'load 

maAe ade ojA A^ Me daiAoid^ 'laAo n^en^ on AoaiA Me dA^i Me dame 
edienin^ A^ojAMe meeAj in oiAei /o ^aAe au^a^ Meii e^e^d. AA^ 
a/^eaidj AediAedj Ma^ ^i^^ain SA/anA dAoaieA AibM ine/iha/ion ^o 
Ao an^Min^j anA on^ on MeA^/Aotoin^ moinin^ eommeneeA /o 
in/eied^ Aimde^in damn^ Me dA^ anA eai^o. 

'^iom Mid i^ lb cone/adme Ma^ no ^a// can Ae ^anA 
'leiM Me lyA^emen^ibneA Aea/M o^bei, Meie Aein^ no ^ioanAjAoi 
an^Mih^ oAaij^eA a^aind^ Aim ^i^^ain (^AanA. 




28 




^ ^ anc/ ^ ^ r9^a/ed. 


29 


[Inclostjre 3 IN No. 136.] 

<^^4. ■to ^oe. 

llniteb 0tate0 (Consulate, 

--^ S¥otiem/ei 2j 


^am m ^oai </iyia/c/i oj/ Me 2^M a/^imo, 

wiM ine/eeaie^ ie/a^m^ Me sA^ Wa t^e. 

^SMe/kim^ ^e Me eame, M' ma^ ea^ Ma^ Me eieui ^ 
Me '''' 'Wat/e^' taeie ee/ a/ AMei^^ cy^ei eea^^my ttiM eei^myAi- 
moA^tee a^ Me Aea/M oj^ee, ti^AiA Me ee^/am taoot Me/ameeA, ant/, 
ae Ae e^^a^eot, ayatne^ At^ 'WtAA. ^MAtt /e me Me mes^ anae- 
cean^aA/e^a/aie ey^Me u^Ae/e^ieeeet/my, uftM ieyaM ^e laAteA M' 
Aatte yaMet/^e eA/atn any ta^ty&e^wn, MeayA /Aenee ae/tAedo^eA 
a eemmamea^ibn /e Me AAiy/eb an A Me ^tyi/am yk Me APei^, 
ymmy a AebaMeA t^abemen^ yA Me eaote. 

/A anAei^banA Mab Me eayi/am ejA Me ttetde/ Aneza neMmy 
ojAMe ie/eate yAMe eieta jAem Me Aayaieb/e anbA yfei Mey taeie 
yene, mAtM taM/yzioAaAi^ aeeeanby/i Atb Aamny y/iMeA be sen A 
a messaye ^ ene yA Meil namAei be bAe ^ensa/ ei bAe ^ayzbam 
e/ bAe PPeib &ne eyA Me Seamen, as a/ieae^ sbabeA, yzeAe a 
Abbb/e '^^eneA, Aab ay/ei Ae AyA, bAe eaybabn, bn Me aAenee eyA 
an bnbei/ziebei, be teAbeA Ae tnas enbbb/eA, taas a?zaA/e be eemmanb- 
eabe 'labbA any ene. /Aam neb sa^ibseA bAab bAe sbabemenbs as 
be bbme aie semetMab ttayae, eensbAeibny bAe ebieamsbanees. ^WtbA 
ieyaiA, Aezaestei, be bAe bbme teAen bAe ^aybabn yA bAe PAeib 
aUtbeA ab Me seene y^ bAe Asasbei, Ae Abmse^ bsy&imeA me bAab 



30 


Me 


uiae / / o 'ewM, Me aeui^ ^ee^-i 

Ma^ neee^M^ /o wai't an^Mone oj/Me e^eam-tn^ MoaM 

^e^ ^ e^eam. 


in^ eeni^ Me ^^yMm{^/ei o^ ...yMaUne. Ma/eo um/eie/anc/Ma^ 
nMMe ee^eie/^ eeneuiee Me com/ae^ oj/ Me Aea/M (^eei a/do 
ai^^aeAed dome Marne ^o Me ea^/am ^ Me d^edde/^ on Me ^ioanc/ 
Ma^ Ae c/eoAmeoA Me del'iabed ojA dome /oa^men nMo oj^ieoA ^o mom 
A<^ 'i^eddeAMe deem o^^ Miee ^oancA d/ei/en^. M ma^ d^a^e 
on AeAa'^o^ Me eo^/aen Ma^ Med n^eid A^ie Ae iea/^ee/ Ma^ Aed 
'UeddeA uiad en e/an^eij anoA n^AeAe Ae 'toad 'toae^en^ jAi a ^e/o^ anA 
^a^-Aa^. 

AAAe a^en^ o^ Me endaianee eon^^aneed ed^imee/me Ma^ Ae 
Aad i^oi/eeA Me eade ^o Me anAeintU/eid anA i<^ieA Mem ^o m^ 
oj/^'eeaA 4(^oi^ ^o Me Meeie^ai^ e^ M^a^e^ Aee^ Ma^ e^ ^o Me 
' ^e 'me Ae Aad ieoeek^eA no end^iac^ebnd ad ^ 'toAa^ eoeeide Ae 


e^ e^o ^aidae. 

AA Aam Me Aonoi ^ iemaen, deij 

^oMi o/eAeeni( dei'oan^^, 

^MticAcidA .^Aloe^^ 

AS. AS ^ondeA. 

Wo Me _ AAedn,. ^Ao-e, 

^ ^ anA AA. o^ AS. W.j a^. _ 














<PC..<-4^<--«^-<-^^ CuJL^ - 






















INDEX. 


A. 

ABSENCE. (See Leaves of Absence.) 

ABSENCE FROM POST: 

remarks relative to. 

exceeding forty-eight hours, whether by 
leave or otherwise, to he reported to 

the Department.- - - - 

intent of Congress not to exceed sixty 
days in any one calendar year, with 
additional time of transit if visiting 

the United States ... 

accounts and certificates of for use of 

Treasury . 

privileges as to temporary residence 
awav from capital. 

ACCOUNTS: 

directions relative to, rendered indis¬ 
pensable by act of Congress. 

act of Congress forbids drawing in ad¬ 
vance, and requires quarterly ac¬ 
counts . 

expenditures for certain articles not 
allowed in, except at certain lega¬ 
tions named.. 

to be transmitted in duplicate by differ¬ 
ent mails.- 

one set of to be sent to the Fifth Audi¬ 
tor of the Treasury, (under cover to 
the Secretary of State,) and the other 
to the Secretary of State at the close 

of every quarter. 

special attention called to duplicate .. 

of bearers of dispatches.-. 

(Also see Salary.) 

ACT OF CONGRESS: 

respecting accounts of diplomatic rep¬ 
resentatives. (See Accounts.) 
AGENTS. (See Consular Agents.) 
AGRICULTURE: 

duty of ministers to transmit informa¬ 
tion relative to, of countries in which 

they reside. 

ALLOWANCE : (See Compensation and 
Contingent Expenses.) 

ALTERNAT: 

diiilomatic agents to adhere to the prin¬ 
ciple of. 

APPOINTMENTS CONSULAR. (See Tem¬ 
porary Appointments.) 

ARCHIVES; 

care of.*. 

to be inventoried, and copy sent to De¬ 
partment . 

ARRIVAL AT POST: 

duties on. 

ARTS: 

duty of ministers to transmit informa¬ 
tion relative to, of countries in which 
they reside. 

attache : 

prohibition of appointment of. 

persons claiming to be, or using a card 
as such, to be reported to Department, 
and, informally, to government to 
which minister is accredited. 


Section. 

xlii 

xlii 

xlii 

xlii 

xlii 

xl 

xl 

xxxiv 

xxxix 


xxxix 

xxxix 

xxviii 


xix 


XX 

iii 

V 

ii 

xix 

xlv 

xlv 


B. 


BEARERS OF DISPATCHES: 

allowances and accounts of. 

when they may be employed. 

BOOKS: 

of travel to be transmitted to Depart¬ 
ment .. 

printed, to remain permanently with 

archives of legation. 

which may be sent to the Department.. 
expenditures for those sent to Depart¬ 
ment, to be made a separate charge.. 

C. 

CANDLES. (See Contingent Expenses.) 
CIPHER: 

to be used in cases of secrecy. 

CITIZENS OF UNITED STATES : 

Claims of against foreign governments. 
(See CL.4IMS.) 

CITIZENSHIP : 

certificates of, not to be recognized 
unless issued by Secretary of 

State.Paragraph 16.. 

certificates of, not to be issued except 
in form of iiassports unless a differ¬ 
ent form is required in country in 

which desired.Paragraph 9.. 

copy of form of certificates prescribed in 
foreign countries to be transmitted to 

State Department_Paragraph 9.. 

CLAIMS: 

of citizens of United States against for¬ 
eign governments. Interposition of 
diplomatic agents, how regulated.. - 
(See also Contract and Tort.) 
COMMERCE: 

duty of ministers to transmit informa¬ 
tion relative to, of countries in which 

they reside.- 

COMPENSATION: 

of diplomatic agents, date of com¬ 
mencement and ending of. 

periods for which allowed. 

Instructions, limit of compensation for 

time of awaiting their receipt. 

(See also Return op Diplomatic Of¬ 
ficers and Transit.) 
CONFIDENTIAL: 

affairs of legation to he regarded as .. 
CONSULAR AGENTS: 

requests of consuls for aj)pointment of, 
to be approved by consul-general ex¬ 
cept in countries where there are no 
consuls-general, then by the minister. 
CONSULS: 

diplomatic representatives to exercise 
general supervision over, where there 

are no consuls-general. 

CONSULS-GENERAL: 

the immediate superiors of consuls .... 

consuls to correspond through. 

to maintain the same relation toward 
ministers that ordinary consuls hold. 


Section. 

xxviii 

xxvii 

xix 

iv 

xix 

xix 


ix 


XXX 

XXX 

XXX 

xxxi 

xix 

XXX ii 

xxxii 
xxxii 

xi V 


XXV 


XXV 


XXV 

XXV 

XXV 








































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t 



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I 


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